1. Open the existing document you want to make into a booklet or open a new document by hitting the blank paper icon or selecting 'New' from the 'File' menu. Go to 'File' and click 'Page Setup.' Select the margins tab and select 'Book Fold.' This should change the orientation of the document to landscape.
2. Determine and set your margins. Margins are the space above and to the side of your document's text. Maintaining your document's margins is crucial. If the text runs all the way to the fold, it will be hard to read. If it runs all the way to the edge of the page, it may not print correctly. While in 'Page Setup,' find the boxes labeled 'Inside' and 'Outside' and adjust your margins accordingly. A standard starting point is to make your document's margins one inch on each side. You may want to do some trial and error work to make sure the page looks the way you intend. You may also need to make adjustments in the 'Gutter' box, which determines the space between the text and the fold. If you plan to make your booklet with comb or spiral binding, increase the gutter to two inches.
3. Go to 'Sheets per Booklet' and select the number of pages you want to include. This can always be changed later if your content changes. Although booklets can be as short as two printed pages, front and back, the style can accommodate much longer booklets, particularly if you choose to use comb or spiral binding, instead of using staples.
4. Create your booklet. If you already put together a design in a different document, you can select the text and images and copy and paste them into your new booklet. You may want to include a cover page, page numbers or a table of contents, depending on the length, style and purpose of your booklet.
5. Print by selecting 'Print' from the 'File' menu. Ensure that the printer is set up to print on both sides of the paper -- a method of printing sometimes referred to as duplex printing. You will also need to indicate which pages you want printed. Your computer should select 'Print All' by default. If you want to print only part of your booklet, type in the page range separated by a hyphen. For example, if you only wanted to print the first 24 pages of a larger document, you would enter 1-24.
PDF Printing
1. Create your PDF. If you are already working with a PDF, skip to the next step. If you have a Word document or another type of file, select 'Print' from the 'File' menu. Under 'Print Options,' you should be able to select a PDF printer. Click print; when prompted, enter the name of your booklet and where you would like to save it.
2. Open your PDF and choose 'Print' from the 'File' menu. Find the option labeled 'Page Scaling,' which is located under 'Page Handling.' Select 'Booklet Printing.'
3. Set paper type and page range preferences under 'Properties.' Your program will automatically determine which sheets need to print depending on the range you select. By enabling 'Auto-Rotate,' you will allow the printer to change the direction of each page for the best fit. You must also select a binding. The most common is 'Book-Style, Left Side Binding.' For a long, narrow printing area, you can select 'Left Tall,' which will set up the document to accommodate a fold at the top. To ensure your document looks the way you want it to look, always preview it when you make a major change to any print settings.
4. Determine which sides of the paper will be printed by modifying the 'Booklet Subset' options. If your printer can support it, choose 'Both Sides' for the simplest solution. If not, choose 'Front Side Only' and press 'Print.' When your printer is finished printing, flip the pages over and re-feed them into the paper tray. Choose 'Back Sides Only' from the 'Booklet Subset' options and press 'Print' again.
Booklet Binding
1. Bind your document. Once your booklet has been printed, you have several options for binding. The most basic one is staple binding. After laying the pages flat, open to the middle fold and use an extra-long stapler to attach the pages in at least two places. Flip the pages over to face down so that the smooth part of the staple is exposed on the outside of the booklet.
2. For thicker booklets or booklets with large illustrations or maps that should lay completely flat, use a spiral or comb binding. These supplies are available at office supply stores. For a small fee, many stores can bind your booklets for you. If you choose to do it yourself, use a small hole punch to punch holes down the folded edge of your booklet. Be careful not to go too close to the edge, as this can result in tearing. Comb binding requires 19 holes, while the average for spiral binding is about four per inch.
3. Feed the binding through the holes. For comb binding, this entails opening up each prong of the curled comb and inserting the paper in to it through one of the holes. Spiral binding, as the name implies, requires you to feed the spiral slowly up through the holes by rotating it.
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